Content updated 2020-08-14

For you who received MFS scholarship

1. Accept your awarded scholarship

You accept your scholarship through signing MFS-Agreement that you receive from MFS coordinator. There are also other documents you will receive together with MFS-agreement as MFS Decision (in Swedish) and Student certificate (in English). The payment of scholarship will be made to your bank account after your signed agreement reaches MFS coordinator.

2. Preparation meeting and material

MFS Coordinator organise the preparation meeting for all admitted students prior departure. Admitted students also receive access to the preparation material produced by SIDA.

3. Book airline ticket

Book your turn and return ticket (cancellation insurance is recommended). When the ticket is booked, send your travelling documents to MFS coordinator. Only then we can issue the insurance for you. Please do this latest three weeks before your departure in order to issue the insurance.

Make sure that the period abroad is a minimum of 8 weeks, i.e. 56 days! (see MFS requirements)

How to count? Your MFS starts with the day you leave Sweden (day 1) untill the day you leave your host country (final day). If you are abroad less than 8 weeks, then you are liable for repayment of the scholarship.

4. Insurance

All MFS students will be insured by Kammarkollegiet.

5. Travel recommendations

Prepare for the trip by looking at the Ministry of Foreign Affairs (UD) website  External link, opens in new window.and reading about current travel recommendations for the country you are going to. JU must ensure that project participants are informed about the Ministry of Foreign Affairs (UD) travel information before and during travelling. If necessary, consult your question/s with the relevant foreign authority.

6. Safety

The safety status in the county you are going to might change. Due to this reason, keep checking the safety status in your MFS country continuously at "UD travel advises External link, opens in new window.".
If the UD travel information contains a refusal to reside in a country or country area or states that "only necessary travel should occur" ("avrådan från onödiga resor" in Swedish), project participants cannot stay in the country/country area. This is superior to the condition of coherent field study time of eight weeks.

Announce your stay abroad at the Embassy of Sweden External link, opens in new window.. The contact information may be used by the UD / Embassy, if needed, to quickly contact you if a consular crisis would affect the country in which you are located.

Ministry of Foreign Affairs Information
- UD:s travel information App: RESKLAR
Web-page External link, opens in new window.
- UD resklar Facebook: External link, opens in new window.

7. Health tips

The 1177 Care Guide  External link, opens in new window.contains information about vaccinations you may need while travelling. The page also contains health advice for different regions, including information on how to reduce risks during the journey.

Student health care External link, opens in new window. at JU is also available for you if you have questions concerning your studies or your health.

If you need prescription of medications, consult this with your doctor before departure.
If you are taking medicine:
- do not forget to check that the medicines are allowed in the country you are going to
- bring with your medical prescription to confirming that the medicine is yours and that it is for private use

8. Research permit

Some countries require research permit for a study like MFS. In this case, the contact person in the host country should inform you about that. For safety's sake, check this in advance so you can start your field study straight away.

9. Ethical Guidelines

Project participants have an obligation to take into account the ethical guidelines for international employment issued by the Government Offices at any time.

Ethical guidelines for international service, Ministry of Foreign Affairs. External link, opens in new window.

10. Passport and Visa

Make sure that your passport is valid during the entire stay and even a few months after returning home and contact the embassy to get information about the visa.

11. Get ready for your MFS adventure! :-)

1. Save your boarding cards

You have to submit your boarding cards to MFS coordinator. This can be done electronically by e-mail. If you have one or more stopovers, save boarding passes for the total trip. It is OK to take a picture of boarding cards.

2. Keep contact

Keep you updated about the safety situation in the host country.
Keep contact with your JU-supervisor and contact person in the host country and do not forget to inform them (inclusive MFS coordinator) if something unexpected happens.

3. Social media

Since you are awarded MFS scholarship, you are encouraged to inspire others to take the opportunity to apply for MFS. Help Jönköping University to spread information about the MFS program on social media! Please send your pictures/videos to MFS coordinator.

1. Submit the following documents to MFS coordinator

- your boarding cards

2. UHR Participant Report (mandatory!)

Fill in a mandatory student report from the University and Higher Education Council. You will receive a link to the report from MFS coordinator at the end of your field study.

3. JU's MFS Report

Fill in the JU's Student Report. You will receive the report template from MFS coordinator at the end of your field study.

4. Book a debriefing meeting with MFS coordinator

After you have done both UHR and JU report you are welcome to book a time for a debriefing meeting with MFS coordinator.

5. Submit your travel story (mandatory!)

Within 3 weeks after your home return, you should submit your travel story to MFS coordinator by e-mail.
The topics you can include in your travel story:
- present you and the reason why you applied for MFS
- present your research idea and how it was writing thesis abroad, present shortly the host country and the situation in your field there
- how did you experience the country, organization (NGO), or school you visited
- name most significant differences you did experience in your professional field
- how did you manage all practicalities (as accommodation, visa etc.)
- share the highlights from your stay
- Share the tips and challenges that can help next students
- describe your personal development

Do not forget to include pictures (or videos) preferably in a separate e-mail. Please sign a photo agreement Pdf, 24.2 kB. allowing us to use your pictures/videos in promotions purposes.